RESIDENCE LIFE INTERN – Doheny Campus
Mount Saint Mary’s University
The Residence Life Internship is an 11.5-month, live-in internship reporting to the Director of
Residence Life and Assistant
Director of Residence Life at Doheny. This
is an experiential opportunity and is meant to support an individual
who is currently working towards a graduate degree
related to the field. The individual
must use these hours to fulfill internship hours for their
graduate program. This internship works
at the Doheny campus but will also require
knowledge of the program at the Chalon campus
through collaboration on projects and monthly staff meetings. This internship is intended
to support the goals and mission of the Residence Life program and the Division of Student Affairs. The Residence Life Intern
will work with the Director of Residence Life and
the Associate/Assistant
Directors of Residence Life to develop an internship which best
fits the Intern’s professional goals and objectives.
Mount
Saint Mary’s University, Doheny Campus is nestled in a private,
verdant park-like setting featuring many historic buildings, and is located
near Downtown LA and USC.
The Doheny Campus is home to the Mount’s
graduate degree programs, associate in arts programs, education credential program,
and Weekend College
– a baccalaureate degree program designed
for working adults.
DUTIES AND EXPECTATIONS
ROLE MODEL
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·
Uphold
all of the policies and procedures as
set forth by Residence Life and
the University. Violation of
residence hall and/or University policies will result in termination of the Residence Life Internship
position.
·
Communicate
with all residents, staff members, faculty, and guests in an open, supportive,
and constructive manner.
·
Forge strong relationships with students,
staff, and faculty.
·
Maintain objectivity and confidentiality in all sensitive matters and abide by FERPA (Family Education Rights and Privacy Act).
·
Understand the mission and values of
a Mount Saint Mary’s University
education.
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PROGRAMMING
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·
Coordinate and evaluate
student programming process by
working closely with the RAs.
·
Provide resources to help RAs come up with program
and advertisement ideas.
·
Create and submit program
advertisements for Doheny Happenings, the
MSMU Portal, and
the Residence Life Office.
·
Assist and attend Central
RAP Conference by reviewing program submissions, the delegation video, clothing, philanthropy, nametags, banner and any other tasks for Central RAP. The
conference is a 1 day event, which
takes place on a Saturday in November.
·
Coordinate two events the first
week of classes in the Fall and Spring for residents.
·
Assist with the Fall Student Resource Fair during the second week of classes in the Fall.
·
Coordinate Mount in the
City events at the Doheny
Campus.
·
Coordinate resident appreciation events
in the
Fall and Spring semesters.
·
Serve on the Welcome Week Planning Committee to plan for Fall Welcome Week activities
with Student Programming and Commuter Services
and other departments.
·
Serve on the Violence Prevention Task Force and coordinate a variety of programs with other Student Affairs departments.
·
Research best
practice standards for benchmarks and develop into programs
unique to our residential life
focus.
|
·
Maintain and
update social media
sites for the Residence Life Office.
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CONDUCT
|
·
Send follow up emails to residents regarding conduct and/or on-campus
injuries, as assigned by the
Associate/Assistant Directors of Residence Life.
·
Meet with students on Conduct/other resident related issues (policy violations, mediations, etc.).
·
Be aware of student issues and inform Director
and Associate/Assistant Directors if issues
arise.
·
Uphold and enforce University policies and procedures by understanding the
Student Handbook. If policy violations are taking place, they
must be addressed immediately.
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STUDENT STAFF AND TRAINING
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·
Create and
implement a survey tool to compile feedback from residents.
·
Assist with Supervision of the Residence Desk and inform the
Assistant Director of any concerns or suggestions to
improve this service.
·
Supervise and evaluate the Community Building and Planning Staff (Community Programmers (CPs)
and Community Assistants (CAs)) and
inform the Assistant Director of
any concerns or suggestions to
improve this service. The
CAs work in the Residence Desk and provide a
variety of services such as check out items,
keys for lock outs, and
selling various items such as scantrons, snacks, and other supplies to the residents. The CPs plan large scale events, create educational boards (inclusive programming) on the
floors, and hold monthly Forums for residents.
·
Assist in
recruiting, hiring, training and mentoring of CPs and CAs.
·
Hold monthly staff meetings with the Community Building and Planning Staff.
·
Assist with RA Selection through Group Process and interviews. Give
feedback in regards to Resident Assistant and Returning RA/HRA
applications.
·
Assist in the planning for the Fall and
Spring RA Training, and
present in a variety
of areas.
·
Plan and
present one in-service training session
during a Resident Assistant meeting each semester.
The topic can be of the Intern’s choice but must be relevant for the Resident Assistant staff.
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DAY TO DAY OPERATIONS
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·
Assume
on-call responsibilities on weekends, weekdays and
holidays at the Doheny
campus. This includes
living in a university-assigned room, responding to emergencies and providing support to the Resident Assistants (RA’s) and Head Residence Assistants (HRA’s) as the acting professional
staff member of the University.
·
Assume after hours
responsibilities by responding to emergencies, questions, and
phone calls on the RLI cell phone
and room phone
from Residence Life
staff, Security, or any member
of the University, even if you are
not on call.
·
Assist supervisors (Director, Associate
Director at Chalon and Assistant Director at Doheny) with
administrative work related to the internship and complete assigned tasks and paperwork within the designated timelines.
·
Upkeep and
maintain the RLI
Operational Manual with current samples and
information.
·
Attend meetings such as RLO Team meetings, Student Affairs All-Staff meetings, etc.)
·
Meet
with Assistant Director on a bi-weekly basis and
with the Director of Residence
Life twice a semester to discuss current and upcoming projects and
information pertaining to the
Residence Life Internship.
·
Check email and box in RLO on a daily basis.
·
Perform other duties as requested (i.e., committee work, review/revision of policies and procedures, etc.)
in support of the goals and objectives of the
Residence Life Office and
the Division of Student Affairs.
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INTERNSHIP
HOURS
|
·
The intern must complete 20 internship hours a week as part of the internship.
These hours must
be completed in the
Residence Life Office
Monday to Friday between
the hours of 8:00 am and 4:30 pm during
the academic year. One or two full days (8 am to 4:30 pm) of the week may be spent at the
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QUALIFICATIONS:
·
Must be enrolled in a graduate program for
the entire duration of their internship.
·
Must live on campus
in assigned room.
·
Minimum of one-year experience in Residence
Life, Housing, or Student Affairs is preferred.
CONSIDERATION:
·
Includes partially furnished room at the Doheny
campus (a parking pass is not
included).
·
Includes board plan ($400 a month at
the Dining Hall)
only when Food Services is in operation. Residence Life does not provide meals when the Dining Hall is closed.
Meals plans are only for the Intern’s use.
·
$3,000 stipend a semester ($1,500 paid in August/November
and $1,500 paid in February/May).
INTERNSHIP:
This internship is for 20 internship hours
per week during
the hours of 8:00 am to 4:30
pm, Monday through Friday, during the academic year.
·
Preferred Start Date: Monday, June
15, 2015 (negotiable).
·
Preferred End Date: Monday, June 3, 2016 (negotiable).
·
The
internship is only available as a 1 year
appointment.
·
Vacation
time does not apply
to this internship.
·
Holiday pay
does not apply to this internship.
·
Sick pay does not apply to this internship.
·
This
internship is not eligible
for any University benefits.
APPLICATION
AND PROCEDURES:
Send resume
with cover letter
and the names, addresses and telephone numbers
of three references to Emilou Reyes, Assistant Director of
Residence Life, Mount Saint
Mary’s University, 10 Chester Place,
Los Angeles, CA 90007. Fax to (213) 477-2669 or e-mail ereyes1@msmu.edu. Screening will continue
until the internship is filled. Preferred start date is Monday, June 15, 2015.
