UNIVERSITY/COMMUNITY INFORMATION
California Polytechnic State University, Pomona (Cal Poly Pomona) is located in Pomona, California. The Graduate Student Assistant (GA) will work with the Foundation Housing Service (FHS) in the University Village, a 1200 bed apartment-style residential community that houses
students year round. FHS is a part of the Cal Poly Pomona
Foundation, Inc. a non-profit auxiliary to Cal Poly Pomona.
The Graduate Student Assistant
will report to the Interim
Director of Housing/Senior Associate Director (or designee) who is responsible for the Residential Education and Community Standards areas of the University Village. This area includes training
and supervision of the Managerial Assistant (MA) and Student
Leader staff, quarterly Health & Safety Inspections, quarterly Town Hall meetings, programming, community building, and assistance with overall
administration and facility
management of the University Village. The GA’s responsibilities will be to serve
in various capacities throughout the University Village in order to obtain
a well-rounded experience. This will include collaborating with different
University Village departments: Residential Education, Community Standards, Housing Operations, Facilities, and Information Technology.
Compensation: The GA will be paid $12/hour, with a range of 25-30 hours worked per week. Additional hours
may be approved during necessary time periods such as during training or check-in/check-out days, etc. This position
allows for a second assistantship elsewhere, if so desired. This is not a live-on
position. A parking pass and gate card are provided.
This position
has an early August
start date; exact dates are negotiable.
GOALS OF
THE INTERNSHIP
Ø To gain experience in the administration of Residential Education
Ø
To gain a clear understanding of the various components that comprise Foundation Housing in an auxiliary
apartment housing program
Ø To understand how each of the departments work autonomously and collaboratively for the common good of the organization
Ø To create,
implement, and complete departmental projects
Ø
To complete
projects that are congruent with the GA’s educational goals
Ø
To learn more about Cal Poly Pomona
and the relationship between
the Foundation and the University
RESPONSIBILITIES OF THE GRADUATE ASSISTANTSHIP
During this assistantship, the GA will be working with each of the departments within
Foundation Housing. The GA will be splitting
their time between projects and the demands
of each department. Some of the projects may include, but are not limited to the following:
RESIDENTIAL EDUCATION:
Meet weekly with your supervisor to review your assistantship experience and update your progress throughout the year
Attend weekly
Residential Update Meetings,
Student Leader
Staff Meetings (Tuesday
evenings), and biweekly
Village Professional Staff Meetings
Facilitate staff professional development activities during staff meetings
Determine your own project(s) based on areas of interest/growth
Community
Standards & Conduct:
Revise and update the University Village Community Standards as needed
Explore and critique our conduct review
process to make sure that we are meeting our students’ needs
in an apartment style community
Conduct research
in the area of student
conduct’: Restorative Justice,
creative sanctioning, student peer review boards
Supervision and Student
Development:
Supervise the student
MA staff, with your supervisor
Facilitate weekly MA staff meetings,
with your supervisot
Meet biweekly
with the MA staff one-on-one to foster
professional and personal development
Coordinate, schedule, and conduct
quarterly Health & Safety
Inspections of all resident apartments
Work on applying student development theory to student staff and residents
that will encompass the community
we are serving
Assessment:
Assist with the promotion, completion, and collection of the Residential Experience Survey (RES),
administered by Skyfactor (formerly EBI (Educational Benchmarking,Inc.).
Conduct quantitative and qualitative analyses of the RES survey
results
Develop assessment tools to be utilized
throughout the 2015-16
academic year
Programming:
Collaborate with the Community
Development Specialist to host quarterly University Village Town Hall meetings
for residents to interact and question staff
Plan and coordinate the end of the year Staff Appreciation dinner and gifts/opportunity drawing prizes
HOUSING
OPERATIONS:
Support the front office with administrative tasks
and customer service
as needed
Support the check-out, check-in, and transfer
processes of academic and summer
students as needed
Evaluate our check-in
and check-out procedures for effectiveness and efficiency
Meet with and interview Foundation and University colleagues to learn more about these functions
at Cal Poly Pomona.
Campus departments can include the Office of Student
Life, Associated Students Inc., Counseling and Psychological Services, Judicial Affairs, the Cultural Centers,
and more.
INFORMATION TECHNOLOGY:
Coordinate with IT staff to schedule the use of, and training
with, iPads for quarterly Health
& Safety Inspections, Room Inventories (check-in and check-out
inspections), and RES survey collection
Learn about IT functions, services, and capital
projects
